出生届 / Birth Registration

【Required Documents】(Number of Copies)

Birth Report Forms (2)	If you'd like to obtain the Report Forms beforehand, please request it by mail. Form Request Form (PDF) Instructions (PDF) [Mailing Address] Consulate-General of Japan  Attn: Consular Section Koseki 701 Pike Street, Suite 1000, Seattle, WA  98101 If you'd like to fill out the form and submit it at the Consulate office, please make an appointment here.
Birth Certificates (2)**	State or County-issued Birth Certificate (Certified copy).  ** 1 original and 1 copy is acceptable. ※The Birth Certificate must indicate the birth time, birthplace, and mother's full name. The ABSTRACT version of the state/county-issued Birth Certificate will omit some of the information listed and therefore is NOT an acceptable Birth Certificate for submission.
Japanese Translation of the Birth Certificate (2)	Anyone can translate into Japanese, but the translator's name is required. Translation Form Sample
Parent’s Japanese passport	Japanese parent or parents' passport(s). ​※If submitting the report by mail, please send the copy and not the original.
Proof of legal status in the U.S.	Green card, visa, etc. U.S. Passport or Birth Certificate for dual citizens born in the U.S. Dual citizens born outside of the U.S. will need their birth certificate known as the Consular Report of Birth Abroad. ​※If submitting the report by mail, please send the copy and not the original.

1. If the parents were married before the birth of their child, their Marriage Registration must be submitted before or at the same time as the Birth Registration.
2. There are a set of Kanji characters (Joyo and Jimmeiyo Kanji) that can be used for a person’s name. The interpunct（symbols like "-" and "・"）commonly used in foreign words cannot be used. Please write clearly with the correct form of the Kanji character.
3. If the U.S. name on the Birth Certificate is different from the Japanese name being submitted on the Birth Report Form, please explain in 「その他」（E.g.,「英文出生証明に出生児の名が、リサ花子 [First Name, Middle Name] とあるが、日本名は花子と届出する。」)
4. On the Birth Report Form, please write the foreign spouse’s name in the order of last name, then given name and middle name, if applicable, as indicated on the Family Registry.
5. A Family Registry (Koseki Tohon or Koseki Shohon) is not required; however, you will need to write your Registered Domicile (Honseki-chi) correctly so please check the information beforehand.
6. Do not abbreviate the Registered Domicile (Honseki-chi) . Instead, write exactly as it shows on the Family Registry, for example「1丁目2番地」instead of 「1－2」. Both signature spaces (next to declaration for reserving nationality and at the end as informant) must be written in Japanese by either the father or mother. A foreign parent may sign (their usual signature) on the form if needed. 
7. We cannot be responsible for lost mail. We recommend you use a delivery service with a Tracking Number to monitor your mail.
8. It takes about 1~2 months for the birth to be reflected on the family registry. Please contact the municipal office to inquire whether the family registry has been updated.