Consular Services
※If you are applying for a visa, please click here.
【Family Registry (koseki)】
Definition | Koseki, or the Family Registry is a system where each household registers its major life events, such as marriage, divorce, birth, and death. |
Who is registered? | Only Japanese citizens are registered. Therefore, the koseki is also used as proof of Japanese citizenship. ※In the case of a child born in the U.S. with either or both parents having Japanese citizenship, if the parents wish to get Japanese citizenship for the child, need to register the child's birth at the local city hall (in Japan) or at a Japanese consulate or embassy (outside of Japan) within three months of the child's birth. |
How do I get a copy of my koseki? | A certified copy of the koseki is needed in order to apply for certificates, passports, and registrations. Each city/town/village of one's domicile, called honseki-chi, keeps and manages the koseki. Therefore, it can only be obtained in Japan. Please ask a family member to obtain it on your behalf or contact the municipal office directly for other options. |
Types of Koseki | Koseki Tohon - is a record of all family members. Koseki Shohon - is a record of one individual family member. ※Please check your requirements to determine which one you need before requesting a copy. |
Validity | Depending on the application's requirements, a certified koseki needs to be issued within 3-6 months prior to your application date. If no specific requirements are listed, either a koseki tohon or shohon is valid, unless the details registered on your koseki is not up to date. |
※The consulate cannot obtain a copy of a koseki on your behalf and cannot access information to locate your koseki.
Certificates
※Some certificates only apply to Japanese citizens or former Japanese citizens.
![]() Certificate of Residence Zairyu Shomei(在留証明) |
Japanese citizens only |
The Residency Certificate will prove where you reside currently (including your past residences and household members). For example, this certificate will prove that your life is based overseas to start receiving pension benefits and Onkyu, to proceed with asset distributions and real estate registrations, or for school examinees to prove the number of years they lived abroad. |
![]() Signature Certificate Shomei Shomei(署名及び拇印証明) |
Japanese citizens or former Japanese citizens only | The Signature Certificate will replace the Inkan Shomei in Japan. It certifies signatures required for asset distributions, written oaths, and contracts to submit to government and public offices, or for real estate registrations, bank loans, and transfer of vehicle ownership in Japan. |
![]() Birth Certificate Shussei Shomei(出生証明) |
Japanese citizens or former Japanese citizens only | This English certificate will provide the date and place of birth based on the Family Registry. |
![]() Marriage Certificate Konin Shomei(婚姻証明) |
Japanese citizens only | This English certificate will provide the date and place of marriage between two people based on the Family Registry. |
![]() Divorce Certificate Rikon Shomei (離婚証明) |
Japanese citizens only | This English Certificate includes your date and name of both divorcing spouses based on your Family Registry. |
![]() Driver License Certificate Jidosha Unten Menkyo Bassui Shomei (自動車運転免許抜粋証明) |
Anyone who has lived in Japan | A partial translation of a Japanese driver license. ※SOFA Driver License is not a Japanese driver license. |
![]() Police Certificate Keisatsu Shomei (警察証明) |
Anyone who has lived in Japan | This certificate reports whether you have a criminal record for the duration you lived in Japan. |
![]() Other Certificates |
Please contact the Consular Section at 206-682-9107 or at consul@se.mofa.go.jp regarding other certificates (Divorce, Japanese Passport, Certificate of Recorded Contents, Translation Certificate). |
Registration
Such documentation will be sent to Japan, then delivered to the relative domicile and it may take a month or more for it to be reflected on the koseki.
![]() Birth |
This registration is for a child born in the U.S. from a Japanese parent. Must be submitted within 3 months of the birthdate. |
For marriages recorded in the U.S., you must submit this registration to update your family registry. | |
![]() Divorce |
For divorces finalized in the U.S., you must submit this registration to update your family registry. |
![]() Death |
Submit this registration for Japanese citizens who have passed away in the U.S. However, if they will be laid to rest in Japan, submit your registration at a municipal office in Japan for faster proceedings. |
![]() Choice of Nationality |
Ministry of Justice of Japan about Choice of Nationality (If you have dual citizenship, it is your duty to choose your nationality by the age of 20) |
![]() Renunciation |
If you have dual or multiple citizenship and wish to renounce your Japanese citizenship, you will need to submit this registration. |
![]() Denaturalization |
If you acquired U.S. citizenship by naturalization, you have lost Japanese citizenship in accordance to the Nationality Law of Japan and will need to submit this registration. |
Japanese Passport Application/Renewal
![]() Application Form (please use BLACK ink) |
One Application Form (please use BLACK ink) |
![]() Family Registry (Koseki Tohon) |
One Family Registry (Koseki Tohon), issued within the past six months, is required if:
|
![]() Japanese Passport |
* If applicable. Current or Expired Japanese Passport |
![]() Passport Photo |
One photo, taken within the past six months
|
![]() Proof of U.S. Legal Status |
Green Card (for Permanent Residents) or U.S. VISA / U.S. Passport or Birth Certificate (for Dual Citizens). ※For dual citizens born outside of the U.S., a Consular Report of Birth Abroad Certificate will be required. |
![]() Proof of Residence |
Proof of Residence (For example: U.S. Drivers license) |
![]() Letter of Consent* |
* If applicable. Letter of Consent (Application for Japanese passports of minors ![]() |
Required Documents, in addition to the required documents to apply for a Japanese Passport (please see Japanese Passport Application/Renewal section):
![]() Report of Loss or Theft Form |
Available at the consulate |
![]() Police report (if available) |
If the actual report is unavailable, just the case number will suffice. |
![]() Passport Photo |
One photo, taken within the past six months (You will need a total of two photos: one for the report and one for the new passport or tokosho)
|
![]() Note |
|
The Travel Document (Tokosho) can be picked-up one or two days prior to departure.
![]() Travel Document (Tokosho) Application Form |
Available at the consulate |
![]() Report of Loss or Theft Form |
Available at the consulate |
![]() Police Report (if available) |
If the actual report is unavailable, just the case number will suffice. |
![]() Family Registry (Koseki Tohon or Koseki Shohon) |
One Family Registry (Koseki Tohon or Koseki Shohon), issued within the past six months |
![]() Passport Photos |
Two photos, taken within the past six months
|
![]() Passport |
(If available) Expired passport or a copy of the lost passport |
![]() ID issued in Japan |
ID issued in Japan (for example: Hokensho, driver's license, student ID) |
![]() Flight itinerary or airline ticket |
Flight itinerary or airline ticket (to confirm passenger’s name, date of departure, airline and flight #) |
![]() Fee |
We accept cash ONLY (exact amount please) |
![]() Proof of U.S. Legal Status |
* If applicable. Green Card (for Permanent Residents) or U.S. VISA / U.S. Passport or Birth Certificate (for Dual Citizens). For dual citizens born outside of the U.S., a Consular Report of Birth Abroad Certificate will be required. |
Recommended Information
- Careers
- Other consulates and Embassy
- Visa
- JET Program
- Japanese Government Scholarships
- Customs Information
- Culture and Information
- Useful Links (Learn about Japan, education, travel, etc.)
- Sister Cities
- Japan Information and Cultural Center (JICC)
- Japan National Tourism Agency (JNTO)
- Niponica (Discovering Japan)
- Japan Now
- US-Japan Relations